- Client
- SMFS, Sousse Family Medicine Society
- Event
- 13th SMFS Congress and 2nd Tunisian-European Meeting in Family Medicine, 24–26 October 2024, Sousse
- Solution
- All-in-one event management on Odoo 18 Community
- Scope
- Registration, payments, attendance, abstracts, certificates, website, surveys, reporting
- Reading time
- 4 min
From 24 to 26 October 2024, Sousse hosted a major scientific event: the 13th Congress of the Sousse Family Medicine Society (SMFS), chaired by Dr Chiraz Dorsaf Makni, and the 2nd Tunisian-European Meeting in Family Medicine.
The event marked a step forward in family medicine, while showing what digitalization brings to organizing complex events.
The organizational challenges of a scientific event
A scientific congress demands meticulous planning and flawless coordination. Among the challenges encountered:
- managing participants’ registrations, payments and attendance at the same time
- coordinating speakers and abstract submissions
- creating and automating essential documents: badges, certificates of attendance, reports
- centralizing data for effective post-event analysis
These challenges were met thanks to the collaboration between the SMFS and BIZUP, which provided a turnkey digital solution adapted to the event.
The BIZUP solution: an all-in-one tool for learned societies
BIZUP deployed a complete solution designed for the needs of medical associations and learned societies. Here is what made the difference.
Simplified management
- an intuitive platform for online registration, with real-time payment tracking
- automated creation and emailing of personalized badges and certificates of attendance
- a check-in/check-out system based on QR code scanning for smooth attendance management
Speaker coordination
- a dedicated space for abstract submission and tracking, from review to final approval
- automatic generation of speaker certificates for accepted presentations (oral communications or e-posters)
- centralized management to easily integrate abstracts into the congress agenda
Greater digitalization and visibility
- a dedicated website presenting the congress and its agenda, with smooth registration and online payment options
- a blog area to publish news and post-event feedback
- built-in tools to collect participant feedback through online surveys, for real-time evaluation
Analysis and reporting
- dashboards for precise tracking: attendance, payments, submissions…
- custom reports for a clear view of performance and points to improve
A successful event
Thanks to the digitalization carried out by BIZUP, the 13th SMFS Congress was a real success. The organizers praised the efficiency, smoothness and accuracy of the management provided by our solution.
Participants enjoyed a friendly, modern experience that matched their expectations. This collaboration shows how technology can turn organizational challenges into opportunities for innovation. Find the project in our references.
A big thank you to the SMFS
We extend our sincere thanks to Dr Chiraz Dorsaf Makni, president of the SMFS, for her trust in our solution. BIZUP is proud to contribute to the success of learned societies through solutions that simplify event management while ensuring a lasting impact.
Frequently asked questions
What can the platform manage for a congress?
Online registration with payments, QR code attendance, badges and certificates, abstract submission and review, a dedicated website, surveys and reporting dashboards.
How are abstracts handled?
Through a dedicated space: submission, tracking, review and final approval, then integration into the congress agenda. Certificates are generated automatically for speakers whose oral communication or e-poster is accepted.
How do certificates and badges work?
They are created automatically and emailed, which removes manual work for the organizers.
Is the solution suitable for other events?
Yes. It was designed for medical associations and learned societies, and adapts to conferences, workshops or congresses.
Going further
Want to digitalize your events?
Contact us to find out how our solution can turn your conferences, workshops or congresses into memorable, perfectly organized experiences.